{"id":94165,"date":"2023-01-31T08:24:38","date_gmt":"2023-01-31T08:24:38","guid":{"rendered":"https:\/\/mailrelay.com\/?p=94165"},"modified":"2026-09-24T06:02:31","modified_gmt":"2026-09-24T06:02:31","slug":"how-to-write-a-formal-email","status":"publish","type":"post","link":"https:\/\/mailrelay.com\/en\/blog\/2023\/01\/31\/how-to-write-a-formal-email\/","title":{"rendered":"Formal Email: How to Write One (Guide and Examples)"},"content":{"rendered":"\n<p class=\"wp-block-paragraph\">These days, and contrary to what you might think, email is still one of the most effective ways to communicate with professionals, companies and individuals. However, it also comes with the risk of being misunderstood.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">When we send a written message, <strong>the person reading it can\u2019t see us<\/strong>. They can\u2019t hear our tone of voice, let alone read the expression or intention behind our words.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">That\u2019s why <strong>knowing <em>how to write a formal email<\/em><\/strong> is essential (at least if you want to make a good impression). In other words, you need to avoid ambiguity so that your message says exactly what you mean.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">When you <strong>write a formal email<\/strong>, you need to think not only about what you say, but also about how you format it. A clear, readable text is much more pleasant to read.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\"><\/p>\n\n\n\n<h2 class=\"wp-block-heading\"><strong>What is a formal email?<\/strong><\/h2>\n\n\n\n<blockquote class=\"wp-block-quote is-layout-flow wp-block-quote-is-layout-flow\">\n<p class=\"wp-block-paragraph\">A <strong>formal email<\/strong> is a type of written communication used in professional, academic or administrative contexts.<\/p>\n<\/blockquote>\n\n\n\n<h2 class=\"wp-block-heading\"><strong>How to write a formal email<\/strong><\/h2>\n\n\n\n<p class=\"wp-block-paragraph\">A <strong>formal email <\/strong>is easier to write than you might think. To decide on the right style, keep in mind that formal emails can have different purposes:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Requesting information<\/strong> from a company or a professional.<\/li>\n\n\n\n<li><strong>Sending information<\/strong> about your products or services to a potential customer.<\/li>\n\n\n\n<li><strong>Handling different matters with colleagues<\/strong>, employees or suppliers.<\/li>\n\n\n\n<li>Sharing <strong>important news<\/strong>.<\/li>\n\n\n\n<li><strong>Introducing your contacts<\/strong> to build partnerships.<\/li>\n<\/ul>\n\n\n\n<p class=\"wp-block-paragraph\">These are the key points to keep in mind when you <strong>write a formal email to your customers<\/strong>:<\/p>\n\n\n\n<h3 class=\"wp-block-heading\"><strong>A clear and concise subject line<\/strong><\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">One of the most important parts of an email is the <a href=\"https:\/\/mailrelay.com\/en\/blog\/2018\/09\/04\/20-unique-and-impactful-subject-lines-for-boosting-your-open-rates\/\">subject line<\/a>, because the first goal is to get the recipient to open your email. That\u2019s why you should <strong>write emails with clear, compelling subject lines<\/strong>.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\"><strong>In a formal email, your subject line should get straight to the point and make the purpose clear.<\/strong><\/p>\n\n\n\n<p class=\"wp-block-paragraph\">More often than not, the subject line is what makes the difference between an email being opened or ignored. It should preview what the reader will find inside; otherwise, all the effort you put into writing it will be wasted.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\"><strong>A formal greeting<\/strong><\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">Depending on the level of formality, you can use \u201cDear [Name]\u201d or \u201cTo whom it may concern\u201d if you don\u2019t know the recipient\u2019s name.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\"><strong>Introduction<\/strong><\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">Whether you want to know <strong>how to write a formal email to request information<\/strong>, send it or for any other purpose, a friendly and polite introduction is the first step.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\"><strong>The <a href=\"https:\/\/mailrelay.com\/en\/blog\/2019\/01\/29\/how-to-create-a-catchy-introduction-5-examples-of-texts-written-by-journalists-and-marketers\/\">introduction of an email should be well written<\/a> and give the reader some context.<\/strong><\/p>\n\n\n\n<p class=\"wp-block-paragraph\">The introduction can include a short greeting and, before getting into the body of the email, a sentence to build rapport and break the ice. A simple \u201cI hope you\u2019re well\u201d, for example, works nicely. Then you can explain the purpose of your email.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\"><strong>The body of the message<\/strong><\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">This section is the core of your email: it contains the information you\u2019re requesting or providing, so it needs to be crystal clear. That\u2019s why, besides writing your formal email carefully, you\u2019ll need the right formatting. The same principle applies to any <a href=\"https:\/\/mailrelay.com\/en\/email-marketing\/\">email marketing<\/a> message.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\"><strong>Conclusion and call to action<\/strong><\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">Just like with other types of emails, when you <strong>write a formal email<\/strong> you should add a call to action at the end. The conclusion should clear up any doubts and suggest the next step.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Do you want to schedule a meeting, close a deal, share information or wait for a reply? Think about what you want the recipient to do and include it at the end of your email.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\"><strong>An email without a call to action is an open door to procrastination and inaction. Your recipient won\u2019t know what the next step is, so tell them.<\/strong><\/p>\n\n\n\n<h3 class=\"wp-block-heading\"><strong>Signature<\/strong><\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">Include your full name, job title, company or institution, and contact details.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\"><strong>Professional and respectful language<\/strong><\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">Avoid jargon, informal abbreviations and grammar mistakes.<\/p>\n\n\n\n<figure class=\"wp-block-image size-full is-resized\"><img loading=\"lazy\" decoding=\"async\" width=\"630\" height=\"340\" src=\"https:\/\/mailrelay.com\/wp-content\/uploads\/2017\/04\/lista-de-correo.jpg\" alt=\"how to write a formal email\" class=\"wp-image-34172\" style=\"width:841px;height:auto\" srcset=\"https:\/\/mailrelay.com\/wp-content\/uploads\/2017\/04\/lista-de-correo.jpg 630w, https:\/\/mailrelay.com\/wp-content\/uploads\/2017\/04\/lista-de-correo-300x162.jpg 300w, https:\/\/mailrelay.com\/wp-content\/uploads\/2017\/04\/lista-de-correo-110x59.jpg 110w\" sizes=\"auto, (max-width: 630px) 100vw, 630px\" \/><\/figure>\n\n\n\n<h2 class=\"wp-block-heading\"><strong>Why formal emails still matter<\/strong><\/h2>\n\n\n\n<p class=\"wp-block-paragraph\">Email has become an <a href=\"https:\/\/mailrelay.com\/en\/blog\/2020\/10\/29\/20-email-marketing-tools-to-boost-your-email-marketing-campaigns\/\">essential email marketing tool<\/a> for professional and personal communication.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">And in the <strong>workplace, knowing how to write formal emails is essential<\/strong>, since they play a key role in how you interact with colleagues, customers, suppliers and other professional contacts.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">That\u2019s why, in a professional setting, <strong>formal emails<\/strong> are one of the most common forms of written communication, and <strong>writing them well<\/strong> is key to maintaining a <strong>good image and making a positive impression.<\/strong><\/p>\n\n\n\n<h2 class=\"wp-block-heading\"><strong>Formal email: a step-by-step writing guide<\/strong><\/h2>\n\n\n\n<p class=\"wp-block-paragraph\">To make sure your <strong>formal emails look professional<\/strong>, are easy to read and understand, and convey respect and expertise, in this article I\u2019ll share some key tips for <strong>writing a formal email<\/strong>.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\"><strong>What format should a formal email have?<\/strong><\/h2>\n\n\n\n<p class=\"wp-block-paragraph\"><strong>Writing a formal email<\/strong> like this takes more than good writing. To make it readable, it also needs the right layout.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">I don\u2019t mean graphics or colors, but a simple and clear format. Here are some elements you can add to your emails:<\/p>\n\n\n\n<h3 class=\"wp-block-heading\"><strong>Bullet points<\/strong><\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">They help you organize the topics or ideas in your email and make it easier to understand.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\"><strong>Bold text<\/strong><\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">It highlights important terms so the reader can quickly spot the key points.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\"><strong>Italics<\/strong><\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">You can use them to add emphasis and meaning to a sentence, highlighting relevant information.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\"><strong>Short paragraphs<\/strong><\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">They make reading quick and easy, and help you avoid dense blocks of text that are hard to get through.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\"><strong>Check your spelling and punctuation<\/strong><\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">Correct spelling and proper punctuation are essential to come across as professional and make your message clear.<\/p>\n\n\n\n<figure class=\"wp-block-image size-full is-resized\"><img loading=\"lazy\" decoding=\"async\" width=\"630\" height=\"340\" src=\"https:\/\/mailrelay.com\/wp-content\/uploads\/2017\/09\/email-marketing.png\" alt=\"formal email\" class=\"wp-image-34620\" style=\"width:840px;height:auto\" srcset=\"https:\/\/mailrelay.com\/wp-content\/uploads\/2017\/09\/email-marketing.png 630w, https:\/\/mailrelay.com\/wp-content\/uploads\/2017\/09\/email-marketing-300x162.png 300w, https:\/\/mailrelay.com\/wp-content\/uploads\/2017\/09\/email-marketing-110x59.png 110w\" sizes=\"auto, (max-width: 630px) 100vw, 630px\" \/><\/figure>\n\n\n\n<h2 class=\"wp-block-heading\"><strong>Tips for writing a formal email<\/strong><\/h2>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Don\u2019t leave out any important points when replying or making a request.<\/li>\n\n\n\n<li>Write simple sentences so your email is easy to understand and read.<\/li>\n\n\n\n<li>Avoid words with negative connotations that could make the reader feel bad.<\/li>\n\n\n\n<li>Make it easy to read with a friendly tone and plain language.<\/li>\n\n\n\n<li>Use as few words as possible to keep things clear.<\/li>\n\n\n\n<li>Include all useful details to avoid an endless back-and-forth of emails.<\/li>\n<\/ul>\n\n\n\n<h2 class=\"wp-block-heading\"><strong>Mistakes to avoid when writing a formal email<\/strong><\/h2>\n\n\n\n<p class=\"wp-block-paragraph\">Before we look at some examples of <strong>how to write a formal email<\/strong>, let\u2019s go over the most common mistakes people make.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Knowing them will help you stay on your guard and get better results.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">These are the points you should pay special attention to:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Greeting. <\/strong>In US business emails, a colon after the salutation (\u201cDear Ms. Smith:\u201d) is the most formal option, while a comma (\u201cDear Ms. Smith,\u201d) is standard in the UK and widely accepted everywhere. Whatever you choose, be consistent and always address the person correctly.<\/li>\n\n\n\n<li><strong>Start of the introduction.<\/strong> After the greeting, continue with the introduction of your email, always starting with a capital letter.<\/li>\n\n\n\n<li><strong>Use of capital letters. <\/strong>If you\u2019ve ever been tempted to write an entire email in capital letters, don\u2019t. It comes across as shouting and leaves the recipient with a bad impression.<\/li>\n\n\n\n<li><strong>Paragraph length.<\/strong> As we said, paragraphs should be short to make your email easier to read and understand. If you write your whole email in a single paragraph, you may overwhelm the recipient.<\/li>\n\n\n\n<li><strong>Subject line.<\/strong> Make sure it\u2019s relevant and sums up what the email is about. And never leave it blank.<\/li>\n<\/ul>\n\n\n\n<p class=\"wp-block-paragraph\"><strong>One of the biggest mistakes you can make in a formal email is leaving out information. Make sure your email achieves the purpose it was written for.<\/strong><\/p>\n\n\n\n<figure class=\"wp-block-image size-full is-resized\"><img loading=\"lazy\" decoding=\"async\" width=\"630\" height=\"340\" src=\"https:\/\/mailrelay.com\/wp-content\/uploads\/2017\/07\/lista-de-emails.png\" alt=\"Mistakes to avoid when writing a formal email\" class=\"wp-image-35100\" style=\"width:840px;height:auto\" srcset=\"https:\/\/mailrelay.com\/wp-content\/uploads\/2017\/07\/lista-de-emails.png 630w, https:\/\/mailrelay.com\/wp-content\/uploads\/2017\/07\/lista-de-emails-300x162.png 300w, https:\/\/mailrelay.com\/wp-content\/uploads\/2017\/07\/lista-de-emails-110x59.png 110w\" sizes=\"auto, (max-width: 630px) 100vw, 630px\" \/><\/figure>\n\n\n\n<h2 class=\"wp-block-heading\"><strong>3 formal email examples<\/strong><\/h2>\n\n\n\n<p class=\"wp-block-paragraph\">As I mentioned above, a formal email can have different purposes or uses, such as:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Requesting information from a company or a professional.<\/li>\n\n\n\n<li>Sending information about your products or services to a potential customer.<\/li>\n\n\n\n<li>Handling different matters with colleagues, employees or suppliers.<\/li>\n\n\n\n<li>Sharing important news.<\/li>\n\n\n\n<li>Introducing your contacts to build partnerships.<\/li>\n<\/ul>\n\n\n\n<p class=\"wp-block-paragraph\">With that in mind, and now that we\u2019ve covered the elements to consider when writing a formal email, let\u2019s look at some <strong>examples<\/strong> to make it even clearer.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\"><strong>Example 1: Formal email requesting information<\/strong><\/h3>\n\n\n\n<div class=\"wp-block-uagb-inline-notice uagb-inline_notice__align-left uagb-block-71a695ab uagb-inline_notice__outer-wrap\"><button class=\"uagb-notice-close-button\" type=\"button\" aria-label=\"Close\"><\/button><h4 class=\"uagb-notice-title\">Here\u2019s an example of how to write a formal email:<\/h4><div class=\"uagb-notice-text\">\n<p class=\"wp-block-paragraph\"><p>Good afternoon,<\/p><p>I hope this email finds you well.<\/p><p>My name is Susan Miller and I am the chair of our residents\u2019 association at 9 Oak Street, Manchester.<\/p><p>I am writing because, after discussing it with the other residents, we would like to change our property management company.<\/p><p>At the moment, we are having trouble getting in touch with our current property manager, and issues with the building\u2019s shared areas are not being resolved efficiently.<\/p><p>Could you please send us more information about your services?<\/p><p>In particular, we would like to know:<\/p><p>\u25cf What your property management services include.<\/p><p>\u25cf The minimum contract length and whether there is a lock-in period.<\/p><p>\u25cf The monthly fee.<\/p><p>\u25cf And, most importantly for us, whether you handle residents who fall behind on their payments.<\/p><p>I would appreciate it if you could reply to this email address.<\/p><p>Thank you in advance for your help.<\/p><p>Kind regards,<\/p><p>Susan Miller<\/p><\/p>\n<\/div><\/div>\n\n\n\n<h3 class=\"wp-block-heading\"><strong>Example 2: Formal email sending information<\/strong><\/h3>\n\n\n\n<div class=\"wp-block-uagb-inline-notice uagb-inline_notice__align-left uagb-block-a6a620f5 uagb-inline_notice__outer-wrap\"><button class=\"uagb-notice-close-button\" type=\"button\" aria-label=\"Close\"><\/button><h4 class=\"uagb-notice-title\">This could be an example:<\/h4><div class=\"uagb-notice-text\">\n<p class=\"wp-block-paragraph\"><p>Good afternoon, Sophie,<\/p><p>Thank you for getting in touch, and I hope you are well.<\/p><p>Regarding your question, please find below the details of the courses we offer at our fashion school.<\/p><p>First of all, all our current courses are taught in a hybrid format. In other words, we combine in-person and online classes to give students a better learning experience.<\/p><p>Whichever program you choose, you will have:<\/p><p>\u25cf Weekly tutoring sessions to answer your questions and discuss anything that concerns you.<\/p><p>\u25cf Easy-to-follow video lessons you can watch anytime, anywhere.<\/p><p>\u25cf Unlimited email support.<\/p><p>\u25cf 3 days of in-person classes every month for the duration of the course.<\/p><p>\u25cf Patterns created by our teachers.<\/p><p>\u25cf Additional resources to improve your sewing technique.<\/p><p>I have attached a PDF with more information, and I would be happy to arrange a short call to give you more details.<\/p><p>Would you be available to talk tomorrow? Could I call you at 5 p.m.?<\/p><p>Kind regards,<\/p><p>Robert Graham<\/p><\/p>\n<\/div><\/div>\n\n\n\n<h3 class=\"wp-block-heading\"><strong>Example 3: Formal email sharing news<\/strong><\/h3>\n\n\n\n<div class=\"wp-block-uagb-inline-notice uagb-inline_notice__align-left uagb-block-f9f3077e uagb-inline_notice__outer-wrap\"><button class=\"uagb-notice-close-button\" type=\"button\" aria-label=\"Close\"><\/button><h4 class=\"uagb-notice-title\">Let\u2019s look at an example:<\/h4><div class=\"uagb-notice-text\">\n<p class=\"wp-block-paragraph\"><p>Good morning, Luke,<\/p><p>It\u2019s great to be back in touch with you. I hope you\u2019re doing well.<\/p><p>I\u2019m writing because I wanted to share some news that might interest you.<\/p><p>We only found out 24 hours ago, but we didn\u2019t want to wait a second longer to tell you.<\/p><p>Everything is almost ready for the opening of our new club.<\/p><p>We are opening a new gym in London next week, on Wednesday the 5th.<\/p><p>Do you know what this means?<\/p><p>You\u2019ll have brand-new facilities to get in shape.<\/p><p>Remember that, as a member of our club, you can use any of our gyms.<\/p><p>Go to the one closest to you. What matters is that you don\u2019t miss a single workout.<\/p><p>The new gym will be located at 17 River Road.<\/p><p>We are giving away free passes for members\u2019 guests who would like to try it out.<\/p><p>You can download yours from this link.<\/p><p>Will you be bringing someone along?<\/p><p>We look forward to seeing you!<\/p><p>Best regards,<\/p><p>Maggie Lane<\/p><\/p>\n<\/div><\/div>\n\n\n\n<h2 class=\"wp-block-heading\"><strong>Tips to make a good impression with your formal email<\/strong><\/h2>\n\n\n\n<p class=\"wp-block-paragraph\">Besides writing your <strong>formal email<\/strong> correctly, there are other things to keep in mind if you want to make a good impression in a professional setting.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\"><strong>Reply to emails promptly<\/strong><\/h3>\n\n\n\n<p class=\"wp-block-paragraph\"><strong>Replying to emails promptly<\/strong> is essential to make a good impression and show commitment and responsibility.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">While you may not always be able to reply right away, it\u2019s best to do so within 24 hours or, failing that, within a reasonable time frame.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\"><strong>This shows that you value the sender\u2019s time and communication<\/strong> and that you are taking their request or question seriously.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\"><strong>Keep information confidential and private<\/strong><\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">It is essential to protect the privacy and confidentiality of information when writing and replying to formal emails.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">You should not share personal or business data without the consent of the people involved, and you should be careful when using <strong>\u201cReply all\u201d<\/strong> so you don\u2019t share information with unauthorized recipients.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\"><strong>Be polite and respectful at all times<\/strong><\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">Courtesy and respect are essential in professional communication, and formal emails are no exception.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">When writing and replying to emails, it\u2019s important to use a <strong>respectful, friendly tone<\/strong>, avoid offensive or inappropriate language, and show empathy towards your recipients.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Ready to write formal emails that have the effect you want? I hope this guide helps you take note and apply a few key tips to get there. After all, the rules are very simple!<\/p>\n\n\n\n<p class=\"wp-block-paragraph\"><a href=\"https:\/\/mailrelay.com\/en\/signup\/\">Sign up for Mailrelay<\/a> and take advantage of our free account to reach up to 20,000 contacts!<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Using good <a href=\"https:\/\/mailrelay.com\/en\/glossary\/copywriting\/\">copywriting<\/a> techniques and taking care of your <a href=\"https:\/\/mailrelay.com\/en\/glossary\/email-signature\/\">email signature<\/a> are two details that make all the difference in a formal email.<\/p>\n\n\n\n<figure class=\"wp-block-image size-full\"><a href=\"https:\/\/teresaalba.com\/\" target=\"_blank\" rel=\"noopener\"><img loading=\"lazy\" decoding=\"async\" width=\"630\" height=\"250\" src=\"https:\/\/mailrelay.com\/wp-content\/uploads\/2016\/07\/teresa-alba.jpg\" alt=\"Teresa Alba\" class=\"wp-image-33732\" srcset=\"https:\/\/mailrelay.com\/wp-content\/uploads\/2016\/07\/teresa-alba.jpg 630w, https:\/\/mailrelay.com\/wp-content\/uploads\/2016\/07\/teresa-alba-300x119.jpg 300w, https:\/\/mailrelay.com\/wp-content\/uploads\/2016\/07\/teresa-alba-110x44.jpg 110w\" sizes=\"auto, (max-width: 630px) 100vw, 630px\" \/><\/a><\/figure>\n","protected":false},"excerpt":{"rendered":"<p>These days, and contrary to what you might think, email is still one of the most effective ways to communicate with professionals, companies and individuals. However, it also comes with the risk of being misunderstood. When we send a written message, the person reading it can\u2019t see us. They can\u2019t hear our tone of voice, [&hellip;]<\/p>\n","protected":false},"author":1,"featured_media":58912,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_uag_custom_page_level_css":"","footnotes":""},"categories":[761,562],"tags":[],"class_list":["post-94165","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-copywriting-2","category-email-marketing-2"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v28.5 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>How to Write a Formal Email: Guide and Examples | Mailrelay<\/title>\n<meta name=\"description\" content=\"Learn how to write a formal email step by step: structure, format, common mistakes to avoid and 3 ready-to-adapt examples for professional communication.\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link 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